Privacy Policy

Last updated: Apr-2024

PPS Public School ("we," "our," or "us") is committed to protecting the privacy of our students, parents, and staff. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our school.

1. Information We Collect

We may collect the following types of information:

• Student Information: Name, date of birth, contact details, academic records, health information, attendance records, disciplinary records, and special educational needs
• Parent/Guardian Information: Names, contact details, payment information, employment information (where relevant)
• Staff Information: Professional qualifications, employment history, background checks, performance records
• Website Usage Data: IP addresses, browser types, pages visited (through cookies and similar technologies)

2. How We Use Information

We use the collected information for:

• Providing educational services and maintaining student records
• Communicating with parents/guardians about school matters
• Ensuring student health, safety, and welfare
• Processing payments and managing school finances
• Complying with legal and regulatory requirements
• Improving our educational programs and services
• School administration and operations

3. Legal Basis for Processing

We process personal data based on:

• Performance of a contract (enrollment agreement)
• Compliance with legal obligations (education laws, child protection)
• Legitimate interests (school operations, student welfare)
• Consent (for specific purposes like photography or special programs)

4. Data Sharing and Disclosure

We may share information with:

• Educational authorities as required by law
• Health professionals for student welfare
• Third-party service providers (under strict confidentiality agreements)
• Other schools when students transfer
• Law enforcement when legally required

We do not sell student or family information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect personal data, including:

• Secure storage systems with restricted access
• Encryption of sensitive data
• Regular staff training on data protection
• Secure destruction of data when no longer needed

6. Data Retention

We retain personal data only as long as necessary for:

• Educational purposes
• Legal and regulatory requirements
• Historical or statistical purposes (in anonymized form where possible)

Student records are typically retained for [X] years after graduation or withdrawal.

7. Your Rights

Depending on applicable laws, you may have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion of data (subject to legal requirements)
• Restrict or object to certain processing
• Withdraw consent (where processing is based on consent)

8. Cookies and Tracking Technologies

Our website may use cookies to:

• Enhance user experience
• Analyze website traffic
• Remember user preferences

You can manage cookie preferences through your browser settings.

9. Photographs and Media

We may take photographs/videos of students for:

• Educational purposes
• School publications
• Marketing materials (with consent)

Parents may opt-out of media use for non-educational purposes.

10. Changes to This Policy

We may update this policy periodically. Significant changes will be communicated to parents/guardians through our usual channels.